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Adding supplier payments and debts

Add payments you make to a supplier and debts without an invoice to the supplier card, and see the balance due and statement.

3 min readUpdated: October 2026

Purchase invoices on account increase what you owe the supplier. As you pay the supplier, you add each payment to the supplier card; you can also enter debts without an invoice by hand.

Adding a payment or debt for a supplier

  1. Open the supplier card

    Click the supplier's name in the Suppliers list. TOTAL DEBT, TOTAL PAYMENTS and BALANCE DUE are shown at the top.

    Supplier card: add payment / debt button, total invoices, total debt, total payments, balance due and activity1

  2. Add Payment / Debt

    Press 1 Add Payment / Debt. Enter the Transaction type (debt or payment, and the payment method), Amount, Transaction date and Note; if you like, attach an image of the invoice or receipt. Press Save.

    Add payment / debt window: transaction type, amount, transaction date, note and attachment
  • The activity table lists all invoices, debts and payments with the remaining balance; you can filter it by date range.
  • You can edit or delete a wrong entry with the ACTIONS buttons on its row.
  • Get the supplier statement with Excel, PDF or Share.

Payments to suppliers appear on the Supplier Payments card in the reports and in the Cash Register Report.

Supplier card

Double-click the supplier in the Suppliers list. YOUR TOTAL DEBT (invoices on account + added debt), TOTAL PAID and YOUR REMAINING DEBT are shown at the top.

Supplier card: debt summary, Add debt / payment row and activity123

  1. Choose the type

    On the Add debt / payment row, choose from the 1 TYPE list: Add Debt, Add payment (Cash), Add payment (Card) or any additional payment types you have set up (Bank transfer / EFT, Meal card…).

    TYPE list on the supplier card: debt and payment options

  2. Enter the amount and add it

    Enter the AMOUNT and DESCRIPTION and press 2 Add Debt / Payment. The entry is added to the 3 Activity Log list.

  • To cancel an entry in the activity list, press the trash icon on its row; double-clicking a purchase invoice row opens the invoice.
  • Purchase invoices you issue on account for a supplier are added to your debt automatically.

Adding a payment or debt for a supplier

On the supplier card, tap Add payment or Add debt at the bottom. For a payment, enter the Payment amount, a note, the Payment type and the date, then tap Add payment.

Mobile supplier card: debt, payments, balance and activity12
Mobile add payment to supplier form

To delete a wrong entry, tap it in ACTIVITY LOG and choose Cancel transaction.

Related articles

Creating purchase invoices and returning goods to suppliersEnter goods received from a supplier with a purchase invoice; update stock, purchase prices and the supplier balance, and create a return invoice.Adding and editing suppliersCreate a supplier card for each of your suppliers, edit their details and upload them in bulk with Excel.Date range report: sales, profit and till between two datesList sales between two dates by staff and payment type, and get profit, the cash register report, Excel/PDF and receipt printer output.
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